Virtual/Digital Resources

TCPTA Zoom Access for Units

  • Access to the TCPTA Zoom Account is on a first-come, first served basis. 

  • Units are strongly encouraged to consider obtaining their own meeting platform accounts.

            (If you need tech help, please contact Amanda Gutierrez at 7vp@torrancecouncilofptas.org)

Alternatively, Google Meet is an excellent tool if you have a gmail account.

  • It is free, includes closed captioning, recording, collaboration tools, breakout rooms, polls, translation options, screen sharing and integrates with Google Calendars.

  • Start your own meeting at: https://meet.google.com/.

  • You can also create or schedule your Google Meet by creating an event in Google calendar, selecting the Google Meet option and inviting participants.

  • The best part is that the participants do not need to have Google accounts in order to participate in the meetings. Host video calls with 3-100 participants for up to 60 minutes and one-on-one calls for up to 24 hours. 

 

Below are some guidelines to safeguard your online meetings.  Also, read this helpful article on how to set it all up (includes handy screen shots): https://www.pcmag.com/how-to/how-to-prevent-zoom-bombing

  • Password protect your meetings and don’t share them publicly (otherwise this sort of defeats the purpose)

  • Don’t announce your zoom meeting details publicly. Instead opt for emailing your executive board or key participants with an invitation-only meeting.

  • Turn off the ability for anyone to share screen except presenter

  • Disable the Join before host option

  • Prevent images and files in chat

  • Disable private chat

  • Enable waiting room and scan the participants before letting them in

  • For large meetings, mute participants upon entry - and check controls re; allowing participants to unmute themselves or not

  • Lock meeting once it’s started

This is another handy article: 

https://arstechnica.com/information-technology/2020/04/security-tips-every-work-from-homer-needs-to-know-about-zoom-right-now/

 

To address any concerns about the school district using Zoom - After speaking with district officials and the head of our IT, Gil Mara, staff have been through two days of training to secure their zoom and other teleconferencing meetings and the district has been working quickly behind the scenes to get staff ready for this new learning environment.