Financial Team Resources

Key Role – Treasurer

  • Maintains permanent records to track unit funds and financial transactions

  • Chairs budget committee and prepares annual budget for adoption by the association

  • Pays all PTA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

  • Job Description (from Toolkit)

Key Role – Financial Secretary

  • Works closely with the treasurer and other financial officers in handling PTA funds

  • Keeps a record of all PTA funds collected, deposited and disbursed

  • Prepares monthly and annual financial reports

  • Job Description (from Toolkit)

Key Role – Auditor

  • Audits the books and financial records of a PTA to determine their accuracy

  • Presents written reports on audits to the board and the association for adoption

  • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

  • Job Description (from Toolkit)

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